Support the Metrology Institute Through Equipment Donations

Extend the lifecycle of your measurement assets by supporting hands-on metrology and calibration workforce training.

Supporting the Metrology Institute by donating equipment, devices, software, and technical documentation directly strengthens hands-on education and workforce development in metrology and calibration. Donated resources help equip classrooms, support applied training, expand access to modern measurement technologies, and, when appropriate, generate funding through resale to further advance the Institute’s educational mission.
Your contribution is vital to preparing the next generation of calibration technicians and metrology professionals—ensuring accurate measurement, quality, and confidence across industry, healthcare, manufacturing, and public safety.

Equipment Donation Packet — Metrology Institute Inc.

METROLOGY

INSTITUTE

Advancing the Science of Measurement

EQUIPMENT DONATION PACKET

Tax-Deductible Contributions of Measurement Equipment,
Calibration Standards, and Laboratory Instrumentation

OUR MISSION

The Metrology Institute is a 501(c)(3) nonprofit organization dedicated to advancing the science of measurement through education, workforce development, and calibration laboratory support. We support education and training for students, calibration technicians, and metrology professionals in compliance with ISO/IEC 17025:2017, NIST guidelines, and industry best practices.

ABOUT THIS PACKET

•Donor Information — Capture contact details and organization information.

•Equipment Inventory — List each item with description, condition, and estimated value.

•Acceptance Requirements — Condition standards, required accessories, and pre-shipping checklist.

•Terms & Conditions — Transfer of ownership, warranties, and legal provisions.

•IRS Tax Information — 501(c)(3) status, EIN, and Form 8283 guidance for tax deductions.

•Certification & Signature — Donor certification and electronic signature.

501(c)(3) Public Charity | EIN: 33-3341631 | UEI: G4J9NZSSHVH3
2717 SW Gray Ln, Lee’s Summit, MO 64081 | metrologyinstitute.org

SECTION A — DONOR INFORMATION

Donor Type

Organization / Company Name

Primary Contact Name (First, Last) *

Title / Position

Mailing Address

City

State / Province

ZIP / Postal Code

Country

Phone Number

Email Address

SECTION B — DONATION OVERVIEW

Donation Date

Number of Items

Est. Total Fair Market Value

Delivery Method

Reason for Donation

If Other, Specify

Special Instructions or Notes

SECTION C — EQUIPMENT INVENTORY

List each item separately. Click “Add Item” for additional rows.

Additional Equipment Notes

ACCEPTABLE EQUIPMENT CONDITIONS

New / Unused

Equipment in original packaging, never deployed in a production or laboratory environment.

Refurbished

Equipment professionally restored to working condition with documentation of refurbishment.

Used — Working Condition

Equipment that is fully functional and suitable for calibration, training, or measurement use.

Used — Needs Minor Repair

Equipment requiring minor, non-structural repairs. Must be disclosed. Acceptance at the discretion of the Institute.

REQUIRED ACCESSORIES & DOCUMENTATION

•Power cables, adapters, and all standard accessories required for operation.

•Original or replacement probes, sensors, or transducers (where applicable).

•User manuals, operating instructions, or technical data sheets (if available).

•Most recent calibration certificate or calibration sticker/label information.

•Software installation media and associated license keys (if applicable).

•Carrying cases, protective covers, or shipping containers (if available).

COMPLETE SYSTEM CHECKLIST

Verify the following before shipping or delivering equipment:

TERMS & CONDITIONS

Please read carefully. Submission of this form constitutes agreement to these terms.

501(c)(3) TAX-EXEMPT STATUS

Organization:Metrology Institute Inc.

IRS Status:501(c)(3) Public Charity — Section 509(a)(2)

EIN:33-3341631

Effective Date:January 10, 2025

IRS Determination:Letter 947 (Rev. 2-2020), DLN 26053456002635

Contribution Deductibility:Yes — under IRC Section 170

SAM.gov UEI:G4J9NZSSHVH3

The Metrology Institute Inc. is recognized by the Internal Revenue Service as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code. Donations of equipment are generally tax-deductible as charitable contributions. Donors are advised to consult a qualified tax professional regarding the deductibility of their specific contribution.

IRS FORM 8283 — NONCASH CHARITABLE CONTRIBUTIONS

For noncash charitable contributions exceeding $500 in total value, donors must file IRS Form 8283 with their federal tax return. For individual items or groups of similar items valued above $5,000, a qualified independent appraisal is required, and the Institute must sign Section B of Form 8283.

📄 Download IRS Form 8283

VALUATION NOTICE

The Metrology Institute does not appraise or assign value to donated equipment. The Donor is solely responsible for determining and substantiating the fair market value of donated items for tax purposes. The Institute’s acknowledgment receipt confirms receipt of the donation only and does not constitute a valuation.

SECTION D — DONOR CERTIFICATION & SIGNATURE

By submitting this form, I certify that: (a) I am authorized to make this donation on behalf of the above-named individual or organization; (b) the equipment described is owned free and clear of all liens and encumbrances; (c) all information provided is true and correct; (d) all proprietary data has been removed from the equipment; (e) I have read and agree to the Terms and Conditions; and (f) I understand the Metrology Institute does not provide valuations of donated property.

Donor Name (Print) *

Date *

Phone

Date Signed

Electronic Signature

Your typed name will appear here as your electronic signature

I have read and agree to the Terms & Conditions set forth in this Equipment Donation Packet, and I certify that all information provided is true and correct.

Download Donation Form (PDF)